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Job Description
About the Role
We are hiring an Administration Assistant to support the day-to-day operations of our Glomfjord data centre. Working closely with the Site Director and Infrastructure Operations team, you'll play a vital role in ensuring the smooth running of our site by providing administrative support across workplace operations, procurement, finance, travel coordination, and documentation.
What you'll be doing
- Administrative Support: Provide day-to-day administrative support to the site leadership team, prepare documents, and manage correspondence.
- Calendar, Travel & Meeting Coordination: Coordinate diaries, book travel and accommodation, and support internal meetings.
- Procurement & Financial Administration: Support purchase order administration, invoice processing, and maintain accurate financial records.
- Documentation & Compliance: Maintain filing systems, ensure operational documentation is up to date, and support audit/compliance records.
- Office & Workplace Management: Manage office supplies, maintain a professional working environment, and support visitors and new starters.
- Reporting & Operational Support: Prepare routine reports and identify opportunities to improve administrative processes.
About Nscale
Nscale is the GPU cloud engineered for AI. We provide cost-effective, high-performance infrastructure for AI start-ups and large enterprise customers. As we continue to scale our data centre footprint across Europe, we're looking for talented individuals who thrive in fast-paced environments.
Requirements
- You must have 2+ years of experience in an administrative assistant, office coordinator, or similar role.
- You must have experience working in fast-paced environments such as technology, logistics, or industrial operations.
- You must be fluent in both English and Norwegian to support local vendors and stakeholders.
- You must possess strong organizational and time management skills with the ability to manage multiple priorities.
- You must be willing to work on-site in Glomfjord on a full-time basis.
Skills
Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams, SharePoint)Administrative supportProcurement and financial administrationDocument management and complianceCalendar and travel coordinationInterpersonal and communication skillsNorwegian and English fluencyProcess improvement
Experience
mid-level