Senior Administrative Coordinator

About the job

Head Energy Consulting AS is seeking a Senior Administrative Coordinator to support the Legal and executive management team. This role involves managing board materials, preparing presentations, arranging conferences, and maintaining a high level of confidentiality. The ideal candidate will be highly organized, proactive, and capable of handling multiple tasks efficiently.

Responsibilities

• Prepare, compile, and distribute board meeting materials
• Ensure all documents are accurate and delivered in a timely manner
• Create and design presentations for executive meetings and external engagements
• Collaborate with various departments to gather necessary information and data
• Plan and coordinate conferences, meetings, and events
• Handle logistics, including venue selection, catering, and travel arrangements
• Maintain strict confidentiality of sensitive information
• Handle confidential documents and communications with discretion
• Attend meetings and take detailed minutes
• Distribute minutes to relevant parties and ensure follow-up on action items
• Perform general secretary work and office administration: travel management, time sheets, invoicing, print and copy of documents, archiving, office supply and business cards, office support
• Assist the Auditor in connection with directorships in the Company Group
• Update the list of directorships/roles in the Company Group, including communication with the board members of the different internal companies
• Assist the Auditor in connection with Company legal letters to external law firms

Qualifications

• Proven experience as an Executive Assistant or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills in English and Norwegian
• Ability to communicate with top management and the board of directors
• Ability to prioritize work and deliver within short time limits
• Flexibility and working capacity

Personal qualities

• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• High level of integrity and professionalism

We offer

• Permanent- or project employment with the best conditions
• Access to the industry's most exciting job opportunities
• Personal follow-up, mentoring, and career guidance
• A large variety of project opportunities
• Good pension- and insurance schemes
• A pleasant and positive work environment
• Access to both specific and general courses

How to apply

Applications will be evaluated continuously. Head Energy's application process is simple and straightforward. Upon registering your CV or LinkedIn profile, you are able to apply to jobs by the push of a button. Keeping your profile up to date will increase our ability to match your competence and upcoming jobs.

Contact

For more information, visit Head Energy's website or register for job alerts to receive e-mails regarding job opportunities.