Senior Administrative Coordinator

About the job

MDE Østlandet is seeking a Senior Administrative Coordinator to support the Legal and executive management team with administrative and coordination tasks. This role involves preparing and distributing board meeting materials, creating presentations, and managing logistics for conferences and events.

Responsibilities

• Support the Legal and executive management team with administrative and coordination tasks
• Prepare, compile, and distribute board meeting materials
• Ensure all documents are accurate and delivered in a timely manner
• Create and design presentations for executive meetings and external engagements
• Collaborate with various departments to gather necessary information and data
• Plan and coordinate conferences, meetings, and events
• Handle logistics, including venue selection, catering, and travel arrangements
• Maintain strict confidentiality of sensitive information
• Handle confidential documents and communications with discretion
• Attend meetings and take detailed minutes
• Distribute minutes to relevant parties and ensure follow-up on action items
• Perform general secretary work and office administration: travel management, time sheets, invoicing, print and copy of documents, archiving, office supply and business cards, office support
• Assistance to Auditor in connection with directorships in Company Group; updating the list of directorships/roles in Company Group, including communication with the board members of the different internal companies in this connection
• Assistance to Auditor in connection with Company legal letters to external law firms

Qualifications

• Proven experience as an Executive Assistant or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills in English and Norwegian
• Ability to prioritize work and deliver within short time limits

Personal qualities

• Ability to work independently and as part of a team
• High level of integrity and professionalism
• Able to communicate with top management and the board of directors
• Flexibility and working capacity

We offer

• Permanent or project-based employment with attractive and competitive terms and conditions
• Career opportunities with leading companies in energy, industry, technology, infrastructure, and construction
• Diverse and challenging projects, both nationally and internationally
• Exclusive access to MDE's extensive project and client portfolio through established framework agreements
• Close and continuous follow-up before, during, and after assignments from our experienced recruitment and operations teams
• Comprehensive onboarding and support with mobilization, visa processes, and practical arrangements when required
• Opportunities to expand your professional network and develop your skills through diverse assignments and long-term career planning
• Discounted home-to-work and work-to-home travel arrangements, along with other attractive employee benefits
• Consultant networking events bringing together MDE consultants across disciplines and projects to share experiences, build professional relationships, and connect socially

How to apply

Candidates are expected to openly and fully disclose all relevant information about themselves during the recruitment process. Candidates may be asked to provide information regarding any connections to high-risk countries as part of a security assessment.

Contact

For more information, please visit the MDE website or contact the recruitment team directly.